Careers @ The Urology Hospital

Outstanding due to Excellence and committed to world-class patient care.

Ward Secretary / Stock Controller: Wards

Applications are invited from persons who possess the requisite experience, and qualifications and suitably meet the corresponding requirements for this mission-critical vacant role.

This position reports to the Unit Manager.

Closing date: 17 February 2024

Contact: Joy Mnisi

 Tel: (012) 423-4079  | E-Mail:



Stock Control

  • Sufficient stock levels are maintained and managed according to the Unit-specific needs.
  • Stock is billed according to set guidelines.
  • Unit stock is ordered and deliveries are checked according to procedure.
  • Picking slip system is utilised for stock replenishment.
  • Aged/defective and excess stock are controlled.

Client Satisfaction

  • Client expectations are met and quality client service principles are maintained.
  • Behaviour exhibits a culture of service.
  • Professional ethics and The Urology Hospital demonstrated in behaviour.
  • Competence is demonstrated in all performance output areas.
  • Participation in Quality and Improvement projects ensures Patient Rights are maintained.

Patient Administration

  • The patient register (Admissions book) is complete and corresponds with admissions statistics.
  • Ward Administration on Trimed maintained.
  • Admission packs are compiled as per set requirements.
  • Doctor’s clipboards are updated, as required.
  • Bed status is updated according to the procedure.
  • The theatre slate is updated and beds are allocated as per procedure.
  • Patient files are finalised, and sent to the Patient Administration department as per procedure.

Unit Reception

  • Patients are received and orientated on admission to the Unit.
  • Patients’ needs are addressed according to set guidelines.
  • Patient’s healthcare-related appointments and treatments are arranged (e.g. x-rays, pathology, ancillary health services, dietician, blood collection).
  • Visitors are controlled.
  • Transfers and transport aid are arranged.
  • Patients are escorted on admission and discharge.

Continuous Professional

  • In-service training opportunities are utilized.


  • 2 – 3 years of secretarial / stock control experience would be advantageous.
  • Administration qualification would be advantageous.
  • Grade 12 certificate.
  • Private hospital experience would be advantageous.
  • Sound judgement and a pro-active approach to problem-solving and decision-making.
  • Strong computer skills with proficiency in MS Office.
  • Good communication and sound interpersonal relations skills.
  • An ability to work under high pressure.
  • Assertive presence.
  • Willingness to work overtime from time to time.

Please note that the Urology Hospital is a smoking-free facility and an equal opportunity employer. Should you not hear from us within seven working days after the closing date please consider your application unsuccessful. POPIA sections provide that everyone has the right to privacy and it includes a right to protection against the unlawful collection, retention, dissemination, and use of personal information and any attached text or documentation that are retained by the Urolocare hospitals for a period in accordance with relevant data legislation.